session letter of agreement

session letter of agreement

  • what follows are questions that help me make your session personalized to you!  don't stress about any of the answers - in fact, you can leave them blank if nothing comes to mind!  

    soon we'll have a phone chat to plan your session and your answers give me a sense of our direction and allow me to start building ideas.

    All photos created by M.M.P. are copyright protected. It is a violation of federal copyright to copy, scan or allow photographs we have created to be reprinted without our express written permission. Permission is granted to post purchased digital images for your personal website/blog/Facebook accounts. – please provide a photo credit (photo:

    You agree to purchase prints from us unless you purchase the digital negatives. Even though the images may be of you or your child, the photographer owns the copyright to the image. In order to control the quality of the work produced, M.M.P. is the only person who can print images from your session. Prints will be made for the client or for M.M.P.’s portfolio, self-promotion, entry in photography contests and art exhibitions, editorial use, trade, advertising and display.

    Clients give M.M.P. permission to use name and likeness in all forms and media for any lawful purpose. I also agree that images can be used without additional compensation to the undersigned. If as a parent or public figure, you would prefer to not have your images or images of your children on our website or blog, kindly let us know.

    The parties agree that Melanie Mauer Photography (M.M.P.) will furnish photographic coverage on the above date & time for up to one hour (unless otherwise contracted). Approximately 20 images per hour of time M.M.P. is hired for will be shown. These will be available 30 days after your session.

    A $425 session fee reserves your session time. In case of cancellation or rescheduling to a date we are unavailable for, monies received are non-refundable. Rescheduling may be done once within 60 calendar days of the original session date. If weather isn’t agreeable, we’ll gladly reschedule.

    The session fee is $425 (plus sales tax) and covers the following:

 - Up to one hour of coverage on your session date

 - Post-session custom image preparation with attention to each image.

 - 20 images presented to you in a private online slideshow/gallery. Images will be available within 30 days of your session.

    In order to hold your session date, your session fee must be received within seven days of submitting this agreement. All prints will be purchased in addition to the fee. Print rates are adjusted periodically. Extra charges will be billed if and when incurred at the request of the client. Such charges include but are not entirely limited to location fees, rush service and travel outside Lexington, KY. a) Travel charges are billed only if the location is greater than 25 miles from Lexington, KY b) Travel between 26-75 miles is billed at a flat rate of $100 c) Travel between 76-125 miles is billed at a flat rate of $200 d) Travel over 126 miles from downtown Lexington is set based on whether lodging/airfare will be required.

    Following the shoot, M.M.P. will make the above images available. We ask that you try to make your order within 7-9 days to keep our workflow even. A 1 week ordering window extension is available for $50. All purchased images will be archived for a year. Unordered images are not kept on file. All products are paid in full at the time of order. Orders (excluding items like books) will be ready in approximately 6-8 weeks.

    If M.M.P. cannot perform on the date agreed upon, M.M.P. will return all monies collected but shall have no further liability. In the unlikely event that during the exposure, transportation, processing & printing, the images become damaged, liability is limited to a return of all payments received for this letter of agreement. By checking the following box you are stating that you have read and understood the information in this agreement.

  • By submitting this form you agree to the terms of the portrait agreement and it serves as your electronic signature.