session: agreement - Melanie Mauer

session letter of agreement

name
address
email
preferred phone
what type of session are you planning? maternity, newborn, child, family, high school senior, engagement or other.
if you were referred by someone, whom may we thank?
if not referred, how did you hear about us?
your child(ren)s name(s) and age(s) (if applicable)
your spouse/partner's name (if applicable)
what follows are questions that help me make your session personalized to you! don't stress about any of the answers - in fact, you can leave them blank if nothing comes to mind!
soon we'll have a phone chat to plan your session and your answers give me a sense of our direction and allow me to start building ideas.
i'd love to hear one fun fact, characteristic or interest for each person i'll be photographing:
tell me about what you're envisioning for your session. talk to me a little about this season of life and what you engage in when you have some margin/white space/free time (as a family if this is for a family session). what feels important about this stage in your life?
what's a special thing you have with each person being photographed? a particular way you show affection or love? (ie: twisting their curls around your finger, etc)...this might be something you're barely aware of so feel free to get back to me on it, but this is likely something i'll look for during your session or initiate so you can have a photo of it. how does your family show affection?
what do you most want your children to remember about their childhood? (if applicable)
location thoughts? i love coming to your home but perhaps there's another place you have in mind?
is there anything you want me to know about you, your family or your session?
What would you like to do with your images?
- book or album
- wall prints
- tabletop prints, prints for gift-giving
- gallery wrapped canvas
- hi-resolution online gallery
- holiday cards/announcements
- other
COPYRIGHT AND MODEL RELEASE All photos created by M.M.P. are copyright protected. It is a violation of federal copyright to copy, scan or allow photographs we have created to be reprinted without our express written permission. Low-resolution images for your personal website/blog/facebook accounts are granted – please provide a photo credit (photo: melaniemauer.com). You agree to purchase prints from us unless you purchase the digital negatives. Even though the images may be of you or your child, the photographer owns the copyright to the image. In order to control the quality of the work produced, M.M.P. is the only person who can print images from your session. Prints will be made for the client or for M.M.P.’s portfolio, self-promotion, entry in photography contests and art exhibitions, editorial use, trade, advertising and display. Clients give M.M.P. permission to use name and likeness in all forms and media for any lawful purpose. I also agree that images can be used without additional compensation to the undersigned. If as a parent or public figure, you would prefer to not have your images or images of your children on our website or blog, kindly let us know.
- Prefer not to be on the blog
COPYRIGHT AND MODEL RELEASE
All photos created by M.M.P. are copyright protected. It is a violation of federal copyright to copy, scan or allow photographs we have created to be reprinted without our express written permission. Low-resolution images for your personal website/blog/facebook accounts are granted – please provide a photo credit (photo: melaniemauer.com).
You agree to purchase prints from us unless you purchase the digital negatives. Even though the images may be of you or your child, the photographer owns the copyright to the image. In order to control the quality of the work produced, M.M.P. is the only person who can print images from your session. Prints will be made for the client or for M.M.P.’s portfolio, self-promotion, entry in photography contests and art exhibitions, editorial use, trade, advertising and display.
Clients give M.M.P. permission to use name and likeness in all forms and media for any lawful purpose. I also agree that images can be used without additional compensation to the undersigned. If as a parent or public figure, you would prefer to not have your images or images of your children on our website or blog, kindly let us know.
PORTRAIT AGREEMENT
The parties agree that Melanie Mauer Photography (M.M.P.) will furnish photographic coverage on the above date & time for up to one hour (unless otherwise contracted). Approximately 20 images per hour of time M.M.P. is hired for will be shown. These will be available 30 days after your session.
A $425 session fee reserves your session time. In case of cancellation or rescheduling to a date we are unavailable for, monies received are non-refundable. Rescheduling may be done once within 60 calendar days of the original session date. If weather isn’t agreeable, we’ll gladly reschedule.
CHARGES
The session fee is $425 (plus sales tax) and covers the following:   - Up to one hour of coverage on your session date   - Post-session custom image preparation with attention to each image.   - 20 images presented to you in a private online slideshow/gallery. Images will be available within 30 days of your session.
In order to hold your session date, your session fee must be received within seven days of submitting this agreement. All prints will be purchased in addition to the fee. Print rates are adjusted periodically. Extra charges will be billed if and when incurred at the request of the client. Such charges include but are not entirely limited to location fees, rush service and travel outside Lexington, KY. a) Travel charges are billed only if the location is greater than 25 miles from Lexington, KY b) Travel between 26-75 miles is billed at a flat rate of $100 c) Travel between 76-125 miles is billed at a flat rate of $200 d) Travel over 126 miles from downtown Lexington is set based on whether lodging/airfare will be required.
ORDERING
Following the shoot, M.M.P. will make the above images available. We ask that you try to make your order within 7-9 days to keep our workflow even. A 1 week ordering window extension is available for $50. All purchased images will be archived for a year. Unordered images are not kept on file. All products are paid in full at the time of order. Orders (excluding items like books) will be ready in approximately 6-8 weeks.
LIABILITY
If M.M.P. cannot perform on the date agreed upon, M.M.P. will return all monies collected but shall have no further liability. In the unlikely event that during the exposure, transportation, processing & printing, the images become damaged, liability is limited to a return of all payments received for this letter of agreement. By checking the following box you are stating that you have read and understood the information in this agreement.
By submitting this form you agree to the terms of the portrait agreement and it serves as your electronic signature.

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